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7 April 2026
Usemaps Assets - Asset Management
Thousands of assets in the field. Each has its own history. Do you know where to find it?
Airports, roads, water and heating networks, economic zones - you manage assets spread over hundreds of square kilometers. The data exists, but it’s scattered across Excel files, emails, and folders on your drive. Usemaps brings it all together in one place - so every asset has its history, documents, and tasks accessible with a single click.
Challenges for asset managers
The data exists. The problem is that few people know where it is.
We have gathered the challenges most frequently mentioned by managers of infrastructure, airports, economic zones, and industrial facilities.
Excel knows more than the system. And everyone knows it.
The asset register exists somewhere - Andrzej’s spreadsheet, a folder on the server, or a file sent by email in 2021. Everyone works on their own version. No one trusts that their data is up to date.
Someone asks about a plot. It takes three phone calls to get an answer.
Which department has the contract? Who conducted the last inspection? When does the lease end? A simple question, but to answer it, you have to call three people and wait until tomorrow.
A field failure. The technical documentation - somewhere in the office.
The team goes to the site but doesn’t have drawings, repair history, or the contractor’s contact at hand. Response time increases because the knowledge is stored in systems no one checks in the field.
Inspection, contract, task - each in a different place.
Inspection dates in the calendar. Contracts in the binder. Tasks for contractors in emails. Nothing is connected to the asset it relates to.
A new employee starts from scratch. The knowledge isn’t in the system - it’s in people’s heads.
Why was this pumping station renovated twice in one year? Who negotiated the terms of this lease? When someone leaves, they take with them the history of the assets they managed.
Audit, tender, due diligence - the documentation needed yesterday.
Gathering the complete documentation for a single asset can take a week. The files exist—but they are scattered across four departments, three drives, and the email accounts of two former employees.
Why Usemaps?
This is what asset management looks like when everything is in one place.
Three areas where Usemaps transforms the daily work of teams managing infrastructure and distributed assets in the field.
One click. The full history of the asset.
Click on any asset on the map - and you have everything: technical documents, inspection history, contracts, field photos, tasks, and contacts. No calls, no searching through folders. Knowledge about the asset is stored with the asset - not in someone’s head.
- Documents, photos, and notes assigned directly to the asset on the map
- Full change history - who changed what and when
- Access from a browser and a mobile phone - in the office and in the field
Tasks and inspections planned where the assets are
Plan an inspection, assign a repair, delegate a task to a contractor - all directly on the map, linked to a specific asset. Deadlines don’t slip through the cracks because they are connected to what they relate to.
- Tasks assigned to assets - with a deadline, a responsible person, and a status
- Notifications for upcoming inspections and expiring contracts
- A complete view of what’s happening in the field - without status meetings
A single source of truth for the entire team.
No more asking, “Which version is current?”. Every change in Usemaps is instantly visible to everyone - in the office, in the field, and to contractors. A new employee knows as much on day one as the system does.
- Shared data in real time - no sending files by email
- Permission control - everyone sees only what they are supposed to see
- Knowledge stays in the organization, even when people leave
Industry specialisations
Every asset has unique complexities. Our solutions help you fully understand, monitor, and optimize every element of your infrastructure
Industrial facilities
Comprehensive industrial asset management
Specialized features
- Interactive facility maps accessible via web browser
- Fast property search with comprehensive parcel, building, and connection information
- Add comments, attachments, and drawings to any object
- Streamlined investment reconciliation
- Inspection and incident status monitoring
Public Administration
Modern local government requires more than data portals and statutory reporting. You need tools for daily asset management.
Specialized features
- Link documents to parcels, buildings, and infrastructure elements
- Assign tasks and communicate with contractors (lighting repairs, lawn maintenance, etc.)
- Create secure internal maps accessible only to authorized staff
The ideal solution when standard geoportals aren't enough.
We have answers to every question
We currently use QGIS. Can data from QGIS be transferred to Usemaps?
Yes. No problem. All data can be imported into Usemaps. Then it can be used in the browser environment, through the QGIS plugin, and in the mobile app.
Can we install Usemaps in our IT infrastructure?
Yes. Usemaps can be deployed on-premises at your company, on our servers, or in any data center – including AWS, Azure, or other cloud platforms.